The Digital File Dance – Organizing Your Photos

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Whether you are a professional photographer, a hobbyist, or a parent who simply takes way too many photos of their kids, one thing is certain – you have gazillions of precious pixels living somewhere on your computer and need a easy way of keeping it all organized.

Digital photography is fantastic because you can take as many photos as you wish. Especially with us trigger-happy documentary photographers – it’s completely normal to take a few hundred shots in just one afternoon.

In my opinion, photographers need to be prepared to deal with these images before ever touching the shutter button. Otherwise the thrill of capturing the world as you see it through your lens can quickly become a time-consuming chore.

When I received my very first point and shoot digital camera 13 years ago it didn’t take long to figure out that the files can’t all be copied and stuck into a singular folder because the camera assigns each file the same name by default (eg. IMG_####). So at IMG_9999 the counter resets and you don’t want a duplicate or – heaven forbid – overwrite the original IMG_0001. Besides, when you stick everything into one folder, it is a headache to scroll through so many pictures to find the one or series of photos that you want. (Please don’t put everything in one folder on your desktop. Pretty please.)

Fast forward to today and I can go back to my son’s Kindergarten graduation or our trip to the cottage with friends last summer in an instant.

It’s been a process to implement a reliable system. I’m not sure how I stumbled upon this particular structure but I’ve refined a few different ideas and tricks from all over the place until something finally worked for me. Many mistakes were made along the way.  I’ve learned the hard way that folders with random naming conventions containing valuable images of adorable toddlers always end up lost in the shuffle if you don’t have a solid system in place.

Told ya. Insanely adorable toddlers circa 2006.

Fast forward to present day and these two dudes and their little brother need photos for school projects quite often. My overall goal was clear: if someone in our family wanted to find a photo of a particular event or time, I wanted them to be able to find it on our computer without having to ask for my assistance. A logical and simple folder structure is the answer when dealing with a plethora of photos.

There are a number of helpful tools available to achieve photo organization success; I happen to use Lightroom and import my personal images directly into one catalog.

I have all photos sorted in yearly folders within PHOTOGRAPHS at the top of the hierarchy. You can keep the default ‘My Pictures’ or ‘iPhoto’ folder created by your computer, but I like having the PHOTOGRAPHS folder because it is distinct and I know that’s where I have all of my photos. (I use a PC and the default setting is to store photos downloaded from the Internet into that same system-designated My Pictures library. That’s another big reason that I prefer keeping all my personal images separate.)

When you look in folders for each year there is another set of folders broken down into months with a number in front (ie. 02-February). Placing the ’02’ in front of the month name is key because that helps keep it all in chronological order. (Otherwise you have April next to August and that’s when things just get ugly. You may as well just throw in the towel now.)

Once upon a time I did just keep the photos separated by specific date within the monthly folders but it quickly created confusion. (As much as I told myself I was organized, I still couldn’t find what I was looking for in a jiffy, much less have someone else try to find it.) You have no clue what photos are lurking inside when you see ‘2007-07-02’, ‘2007-07-06’, ‘2007-07-13’ and so on.

However, when you name it something more descriptive like ‘Visit to Grandma’s House’, ‘Playing in the Sprinkler’, and ‘Jumping on the Bed’, there is no question what types of photos are awaiting you inside those lovely folders.

Here’s a peek at my system at work in Lightroom: all of my photos within each Year – Month – Description all happily living under the parent folder, PHOTOGRAPHS.

See that — I have more than 130,000 images in my PHOTOGRAPHS folder just from 2009!

NOTE: I’ve seen many suggestions of giving the folder a description + the date, but I feel the extra typing is not necessary because a) I already know the year and month right off the bat by looking at the folder structure, and b) I rename my files with the date so it’s right there when I see the photos. The date is also embedded in the metadata. There’s a point when you hit date-reference overload here folks.  😉

Which brings me to renaming individual photos within Lightroom. People, it is a cinch to rename the files as they’re being imported so failing a good folder system, at the very least please rename your files. I always rename mine using a date_description_sequence convention to ensure that no two files will ever be the same.

Now that I have been successfully using this fool-proof system for at least six years, I can honestly say that I never dread dealing with the thousands of image files that make their way to my hard drives. 

It’s also relatively easy to go back through the archives and implement this folder structure on all of my failures from 2004 and on. Before working your way back, always make a backup copy of everything before attempting to re-organize your older images.

What I’ve noticed is that keeping on top of this system gives me more time to get out and shoot and then do cool things with the data after the upload and edits are complete.

That’s the whole point of this photography thing anyway, right? Whenever I want to make prints or pick images for a photobook, the hardest part is selecting which photos I want to send off to the printer yet barely any time is spent sifting for the actual folder containing the sought-after images.

After all, seeing your photos on the screen is one thing, but bringing them to life is what is most important!

 

 

 

6 Tips for Shooting a Personal Day in the Life

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I shot my first personal day in the life in the fall of 2014. That day was challenging and exhausting but as soon as I uploaded the images and started culling and editing the final project to turn in for my workshop I knew I was hooked. As someone who had tried and failed at 30 day projects (much less a 365 day project) something about taking many images in one day made it so much more achievable than taking one photo each day.

boy at window with dog

So this became my project: One day, every month I would shoot a personal day in the life. I call it the “Here and Now” and while I’m currently a bit behind in the culling & editing, I’ve kept it up for a little over two years. There is only one rule; I shoot one day every month, no matter what. I don’t make plans to make the day more photographically interesting. And I don’t postpone my Here and Now day to wait for plans to develop, if I did, the month would fly by without me realizing it. I aim for it to happen on the 15th of every month. My life is frequently a blur grocery trips, loads of laundry, and arguing with small people so sometimes the 15th comes and goes before I know it. Then I reschedule and shoot as soon as I remember. Sometimes, I know we will have really cool plans for a couple days before or after the 15th and I’ll schedule my day it the life for that day. But mostly my day in the life collections are normal days of doing dishes and preschool drop off and pick up. As a result, it’s become a random sampling of our life as our son has grown, our house has changed, and as we’ve added a second child. At times it’s felt daunting; one more task to add to a busy day and another collection of images to add to a personal catalog that I’m already painfully behind in editing. But I press on and once I do get the images culled, edited, and blogged it never fails to be incredibly heartwarming to relive that day and reflect on what is happening in our lives as part of a bigger picture.

boy rides bike in driveway

Over the past two years I’ve come away with several tips and take aways that have made shooting each day a little easier and a little more meaningful. Here are my top 6:

1. Make it logistically easy and plan ahead. If you have options in the gear department, go light. Pick your smallest body and one lens. (I’d suggest your widest lens, I use either a 24mm or a 35mm.) Place it at your bedside the night before so it’s right there when you wake up; accessible for you to take your first shot of the day and also a reminder that this is the day you are shooting.

father jokes with sondog asleep amongst toys

2. Create some limits for yourself and be forgiving. Don’t feel pressure to document every single thing; especially if you know you are prone to overshooting. Considering limiting yourself to 5 or 6 frames per moment/activity. And if you get caught up in your day and forget that your camera is sitting next to you then don’t even worry about it. It happens to the best of us. Just pick it back up, take a shot, and carry on.

boy kicks up feet in chair

boy struggles to open door

3. Make it dated. There is this concept in photography that there is value in making an image “timeless”; which means to make sure the frame is devoid of anything that might clearly place the image in a certain decade. Your day in the life is no place for timelessness. Make sure to get images including your phone, your car, the TV playing your kid’s current favorite cartoon or the fact the Olympics were on that summer. Capturing a day in the life is all about capturing a point in time and you can’t do that without embracing the current fads, technology, or world events.

boy lounges on couch while tv is on

4. Shoot what matters, not just what is pretty. By all means, shoot beautiful light streaming in through your windows. Shoot the quiet moment of your child playing in their clean room before they pull out all the toys. Just don’t limit yourself to those images. What matters most doesn’t always happen in the most convenient manner for a photographer. Shoot it anyway. For example, the image below was shot when we were in the process of getting our cat diagnosed with lymphoma. She had just come back from getting an ultrasound and I wanted to make sure I got a picture that showed her shaved belly and paw. Not every image in your day will be a work of art, a few images will be the equivalent of a visual post-it note to remind you of something that was important to you in one way or another and those images are equally as important as the pretty ones.

sick cat in sunlight

child bored at grocery store

5. Have an objective. Shooting a full day can be overwhelming. It can be too open ended at times. I’ve found it helps to use your day to work on a larger skill; layering, color theory, or seeing in black & white. Having an objective in the back of your mind can help keep you motivated and focused as you go about your day.

strollers at Seattle aquarium

son sits as father pours soup

6. Be present. This is both a tip and a benefit to shooting a day in the life. There is a lot of talk about how photography can take you out of the moment but it can also help bring you into the moment too. So many times I rush through my day flitting from one task to the next without taking a moment to stop and examine what’s happening around me. If you are dedicated to shooting your day, you cannot do this. You have to be present and be looking for frames and moments to document. If you are sitting to work at your computer you have to stop, check in, and decide how you want to visually represent working. And if you notice your child quietly playing you will have the motivation to pause and soak in that moment while shooting your 5 frames. Then, maybe you’ll do as I’ve done on many of my day in the life days, and decide the dishwasher can wait to be loaded as playtime won’t last forever.

boy plays in empty living room

pregnant and working

son holds grandmother's hand

Patience and slow growth have made me a better photographer

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Let’s start this off with a good ole confession: I’m not as patient as I claim to be.

I grew up practicing patience. I learned it from my Dad, the most patient person I know. He does everything slowly and deliberately (my mom would say too slow!). I always admired that about him. When I was younger, I would ask him a question and it might take him 10 minutes to craft a response. He thought about what he wanted to say and made sure it perfectly represented him, always with a calm and soothing demeanor. I wanted to be like that too.

Fast-forward to having children and I knew my “patience” quality would take me very far. WRONG! Patience with kids requires practice and let’s just say, I haven’t been the best student. 🙂

I rediscovered patience during my photography journey.

When you strip away some of the creative and technical aspects, the essence of creating a good photograph lies in waiting for something: the right lighting, a decisive moment, or an interesting composition.

Waiting is not something we have come accustomed to doing in this modern age where it’s all about speed, efficiency, and recognition. We try to rush the photographic process. With digital photography and social media it means we go out and take photos, get something we think we like, immediately process it, and upload it online. But a week or so later, we realize the photograph wasn’t as good as we thought it was.

If you decide you want to pursue photography seriously, you learn that immediate gratification doesn’t always come.

The best option we have to become better photographers is to use time to our advantage.

Here are a few ways I’ve learned to slow down in my journey and how they’ve helped me be a more patient artist:

I keep my gear  limited.

My current gear consists of the following of one full-frame camera (Nikon D750 and one prime lens, Nikon 50 1.8). That’s it. I have a backup camera, but I never use it. You don’t need a lot of gear to a be a good photographer. It’s about working with what you have. And in my opinion, it’s better if you start that process without having a lot of fancy gear to get in the way of what truly matters, the subject, and how you want to approach creating the image. It can be intimidating for me not having all the fancy gear that my peers have, but it’s not practical or cost-efficient for me to do right now. I rent lenses depending on the type of shoot. I’ve still been able to book clients, take images I love, and contribute to several photography groups with just one lens.

I don’t let the number of clients I have determine my value.

Clients don’t equal talent. Did you have one client that you loved to shoot this year? Celebrate that! Continue to hone your skill and find the people who appreciate your vision. ’As long as you are working with people who love your work and are willing to pay your price, you can have a successful business with fewer clients.

I choose education carefully.

So, this is something I had to learn the hard way. There are so many options for education now. You can go the traditional route at a college or university or be self-taught like myself. But, if you want to take your art to the next level, you have to invest in education. I wasted a lot of money in the beginning buying presentations, online workshops, and e-books that all shared the same information. I didn’t know what to choose and it can be overwhelming to weed through the vast list of options… all claiming to help you master a certain skill.  Now that I’ve been around the block a few times, I go about education choices differently. I thoroughly research any instructor, what they are offering, and how it will help me. I set a budget for education and focus on learning a skill where I feel I have a weakness. Remember, no mentorship, new shooting concept, or preset can help you be a better photographer if you haven’t learned the basics and done some internal digging about the type of photos you want to make. Once you figure that out, your images will speak for themselves and you will have a better idea of what you want to learn.

I make time for reflection.

I like to look back old photos and appreciate how much I’ve grown. I hope you do that as well. Congratulate yourself and celebrate your accomplishments! The highlight of my personal growth as a photographer came as I started to reflect less on the images and really started to focus on the reason why I take photos. I’ve learned that I love photographing light and shadow, quiet moments, emotional connection, joy, and individuality. Now that I know that, I immediately see those things and don’t have to try as hard as I used to do to create an interesting photograph.

 I trust the journey.

I have a full-time job, a family and countless other personal obligations.  I am not working to be a nationally acclaimed portrait artist. I simply don’t have the time to devote my every waking moment to learning the craft, so, I don’t. I fit photography into my schedule and I make time for it because it’s important to me. This might mean I have three hours in a month to practice a new skill or that I might be a bit rusty after picking up my camera after a week of rest.

My journey being a photographer is whatever I make it and I’m happy to do it slowly and deliberately, just like my Dad taught me.

Capturing images to give life to our memories

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“This is what I like about photographs. They’re proof that once, even for just a heartbeat, everything was perfect.”

– Jodi Picoult, Lone Wolf

Once upon a time, there was a cute little four year old boy that looked up at me with big ole eyes and said, “Mommy, why do you take so many pictures?”

I remember the day, we were sitting in our front yard, playing with our brand new puppy. We were laying in a little patch of grass that was always more full and soft than the rest of the yard and the sunlight shone down on us perfectly, making the mild February day unseasonably warm.

I told him back then that I took so many photos because I used my camera to help capture the world around me. To help me see more beauty in the every day. To help me be more thankful.

Even though that was just a couple years ago, things are becoming a little bit clearer as to my why I do this photography thing. Isn’t it funny how life and time and kids growing up can change you in ways you didn’t even know were possible? While I still use my camera to capture the beautiful world around me, to help me appreciate it, and be more grateful for my life, I have morphed into a new way of thinking about my photos.

Now, every time I pull out my camera, I try to remind myself that this thing that is happening right in front of me, this scene I’m about to capture, it’s a memory being made. I partly do this so that I can remember to take a few shots and then be more present physically to actually be IN the memory. But mostly because I want the photos I take to help me REMEMBER the memory.

Here’s what I mean by remembering the memory: looking back at this photo of my boys sneaking into the snack cabinet, I am overwhelmed with the full scene of the memory, not just parts of it. I remember that I was sitting at my desk feeling pretty frustrated about an editing issue on another image, fighting annoyance (real life y’all) with the loudness of my kids when I told them I just needed like 30 minutes to work, hearing their tippy toes sneaking over, turning around to get on to them, and then seeing this- HUGE grins on sweet faces. They were “invisible” with their glasses on and were trying to quietly sneak a snack. In that moment, all my frustrations went away (followed by some mom guilt that I was even frustrated at them in the first place). But then they came over and hugged me and I apologized for my attitude and we all had a snack (maybe I was just hangry.)

All that from one image.

When I look back at our photos, my memories come alive.

I am reminded of things about the scene that I never want to forget.

And I know that my mind will wane as I get older, and my memories will fade.

I don’t want to forget this day, where my boy saw the big ice block and the hill and asked if he could slide down it like a sled. And the look on his face when his daddy said YES to “will you go with me?”

So I take photographs. Tangible, visual reminders of the memory. To fill in the gaps of the fuzz in my brain.

The quote up at the beginning talked about how photographs can help us remember a moment in time where everything was perfect… I do love that. But I also am realizing that photographs can do more than document the perfect times. They can document EVERY time. The good, the bad, the sad, the happy, the real.

And real life is what I want to remember, even all the wrestling.

So I’ll keep taking all the photos, of every part of every day, so that I can keep on remembering for as long as I can.

Juggling motherhood, a photography business, a full time job, and personal projects

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I am by no means Wonderwoman. So I’m going to start this post by saying I don’t have superpowers or even a magic system that you can follow to juggle multiple priorities in your life. If that’s what you’re looking for, I’m sorry to disappoint.

(But, to be clear, if you find that formula, email me. Mmm’k?)

Here’s what I do have: hard-won experience and a ton of mistakes. And maybe this will help you as you fret about how to fit everything in, whatever those everythings are in your life. But let’s begin with a little backstory.

I started my photography business when I still had a full time executive job at a software company. I was in my mid thirties, a new mom with health issues, and experiencing a bit of an early mid-life crisis. I’ll cop to it: I started my photography business way too early in my artistic journey. I had a 24-70, a Canon Rebel, and some friends with kids who wanted photos. I had no idea what I was doing and no business charging them. But, at the time, photography suddenly became an escape route from the 9-5. Really, there was some desperation and it wasn’t the most auspicious beginning.

I picked up a lot of clients in those early days, as one tends to do when you’re undercharging and have no clue what you’re doing. However, it gave me a false sense of confidence to keep pushing forward and I started thinking that, if I could make a go of this photography business thing, then I could quit my day job, be a less stressed and more patient mother, and enjoy the kind of freedom I had always dreamed of. So I dug in and, in the process, was forced to start prioritizing pretty fast; there just were not enough hours in a day to add in learning photography and building a business while living life the same way I always had. Something(s) had to give.

Some of the somethings in the early days were TV time, my tidy house, and some of my early-morning gym routines. Since my business came to life, my tv time has probably decreased to virtually nothing. (This occasionally leaves me out of polite dinner party conversation but otherwise has had nothing but positive impacts throughout my life.) All of these things were exchanged for time in front of my computer screen taking classes, culling, managing websites, submitting images, shooting, or editing.

Then, when I finally took the big leap and quit my extremely well-paying job about 4 years ago, the financial things were next to go: massages or pedicures or clothes or really a lot of things that I used to “care” about but suddenly were shoveled to the bottom of the pile in importance. Vacations back home to England (or anywhere) were squashed. There just wasn’t room for everything anymore.

In the process, I basically flipped our family’s life upside down. Damn if it wasn’t the scariest and most exhilarating thing I’ve ever done. I remember my first day of freedom clearly. A friend had had her first baby and I went to visit her. On the way home I realized for the first time in 15 years that I didn’t have to check an email or worry about someone else wondering where I was. I can’t describe how happy I felt in that moment. It was everything my wild heart and head had ever wanted.

However, in the coming years, I also lost my house, savings, financial security, and had to completely change my relationship to money. The revolution took a toll on my marriage, even as it gave me space to explore the previously dormant creative sides of me for the first time since I was a kid. I emerged a changed person, financially broken but spiritually the richest I have ever felt.

For all I sacrificed, I would never give up that time. I became a better, more patient, connected mother and human being. I got the time to explore who I was as an artist, to let go at night instead of switching gears to something else; time to work on my business exclusively, to understand what it takes to build a profitable photography business that had to pay real bills; and to battle with the often competing priorities of art vs. money. There were many times when I had to sacrifice artistic integrity for financial benefit. I was constantly conflicted between the two. Many photographers have the benefit of a second income in their family as they build their business and can be more discerning, however, my husband was also trying to survive as a small business owner during this time.

And then, in July of 2016, I took another full-time job, back in the industry I had left four years prior. If leaving the corporate world was the easiest professional decision I had ever made on the surface, then returning without the raging success I had envisioned as a photographer was the hardest. But sometimes you’ve just got to be practical.

In the world of paychecks and PTO, where I have sacrificed freedom, I have gained financial security and the ability to run my business in a way that is more in-line with my artistic integrity than my bank balance. I’m back to juggling again, although, in truth, I never really stopped; it’s just what I was juggling that changed. Now, I have a deeper artistic and technical skillset, and a greater appreciation for what life looks like on “the other side”.

In my time away from the corporate world, I became a Certified Moment Design Photographer, and I started a number of personal projects to help me explore creatively. Obviously, I joined Sham of the Perfect (best decision ever), but I also started and finished my first ever 365 Project, and began The Butterfly Project where I have extended the “Sham” concept to photographing women exactly as they are: strong, beautiful and imperfect.

In my four years working on my photography business and myself, I gained insight and skills that I have taken with me in my return. I’m better at re-connecting to family life at the end of the day, I know what kind of photography jobs I want to take on and am not wasting my limited time on anything else, plus I’m keeping my personal projects going so that I can continue to grow and stretch myself as an artist. My TV time is still virtually non-existent and my house is still messy, but now I can afford the odd pedicure without having a guilt hangover, which makes them even sweeter now.

It’s no mistake that the word I have used over-and-over again in this story is “sacrifice”, because, to me, that’s the answer to the opening question of how you do “it all”. First of all, you can’t. I learned that you have to define what “all” means. What are your priorities? What is your heart, your soul, your very being calling out to you to do, right now? What is the cost of that? Can you bear it? Are the people who love you and support you along for the ride? Write that stuff down, tape it to your mirror, and keep checking in with it. Are you staying true to those priorities and letting the rest go? Or are you beating yourself up needlessly for not doing things that really don’t matter to you at the end of the day? (Notice I said matter “to you”… you kinda gotta say screw it to what everyone else says matters. Unless, of course, pleasing them matters to you.)

For me, my #1 priority is my daughter. Time with her and being fully present in that time, is the most important and fulfilling thing for me. If that means the bed doesn’t get made or the dishes stay in the sink a bit longer, so be it. The great thing about your personal work being more documentary in nature is that you never have to sanitize your life to capture it. That’s HUGELY freeing. It also means that, if I need to put down the camera to participate vs. observe, then that’s what happens. She’s 7 now and so there are more opportunities to observe than when she was younger but she’s also quieter, less active, and more introspective than she was as a toddler. I use those times to capture that part of her and have let go of trying to capture ALL of the moments when we’re doing something together. Sometimes I’ll take my camera, sometimes I won’t. A lot of the time, I’ve found, even if I take it with me, I won’t use it because I’m busy being in the moment with her. In the past I would have let the pressure of comparison – seeing all the beautiful shots on Instagram or Facebook from other mom photographers – convince me that I needed to capture every cute moment or beautiful scene. Now I content myself with feeling them, being there in them, and committing them to memory. I’m sacrificing images for presence. I’m totally ok with that and there are a lot more decisions like that I make every day.

In short, I don’t juggle “it all”, I just try to make a conscious decision about which balls I’m going to drop. And some days I’m pretty lousy at it. It often ebbs and flows where I find myself putting almost all the balls down because I’m just so damn weary, slowly picking some back up until I throw my hands in the air and decide it’s time to hit the reset button again.

So, if there are things that you want to say “yes” to but you’re just not sure how to fit into your life, don’t just take your inner “no” for an answer. (It’s probably your fear talking anyway.) Maybe your life is already full of priorities or obstacles you can’t overcome to get to yes, or maybe there is that one thing you could let go of to give you just enough space to work it in. Maybe one of those things is photography. So take it one day at a time and keep checking in with that your priority list; nothing in life is static, view it as a process. Take on and let go of one thing at a time. Do what you can and let the rest go. It won’t ever be perfect but that exquisite tension is exactly what will keep you transforming your life and your art. At least, it has for me.

that you